Back to Top



[an error occurred while processing the directive]

Tuesday, August 9, 2016

Top 5 Tips to Manage Your Email Effectively

Whether you are a blogger, a freelancer or a designer, you probably get overwhelmed when managing your email. This communication tool was supposed to make our lives simpler, but more often than not it does exactly the opposite. In this post I’ll be sharing 10 tips you can use to tame your email. You’ll learn how to handle your domain email with Gmail, organize your incoming messages, process your inbox in batches, communicate quickly and manage the contacts effectively.

Not every email is as urgent as the next, though it can be difficult to keep track of those you need to answer quickly. Develop a labeling system that helps you get things done. Tag your most important emails with ‘Reply ASAP’, or an equivalent. Less urgent tasks can be marked ‘To Do’, while the least urgent ones can be tagged with ‘Later’.


1. Use bridging emails
I’d like to meet one web user who hasn’t spent time composing a thoughtful email, only to have it completely and utterly ignored. In most cases, the receiver has a good excuse, but that doesn’t change the way we feel (mainly because we never heard said excuse!). In other cases, someone you’ve emailed might eventually get back to you, but only a few weeks after you categorized them as a snob who ignores their emails and pledged never to visit their blog again.

A quick and simply solution to ensure people never feel this way about you is to use a bridging email for queries and requests you won’t be able to answer for a while. Send them a sentence saying you’ve received and read their email, but don’t have the time to answer at the moment. If you know when you might be able to answer, provide a broad timeframe. A few days? A few weeks? A few months?

Taking a few seconds to acknowledge their email can mean the difference between leaving a positive or a negative impression, even if you never find the time to answer. Readers appreciate that you’re busy. The main thing is that they don’t feel completely ignored.

2. Read it, answer it
Many people have the habit of reading all the emails before actually replying to them. Sometimes they might even wait a couple of hours before getting back to these previously read emails.


This method is ineffective for several reasons. First of all you might forget about some emails altogether. Once they are marked as “read” on your inbox, they will get mixed with all the others that you have already replied to.

Secondly, this process will also consume more time, since you will probably need to read each email a second time before remembering what you will need to say in the reply.

What would be a better approach? Simple, whenever you read an email, answer to it right away.

3. Create useful labels and folders to keep you organized
Not every email is as urgent as the next, though it can be difficult to keep track of those you need to answer quickly. Develop a labeling system that helps you get things done. Tag your most important emails with ‘Reply ASAP’, or an equivalent. Less urgent tasks can be marked ‘To Do’, while the least urgent ones can be tagged with ‘Later’.


I also think it’s important to archive as many emails as you can. If you’re using Gmail, it’s not like you run the risk of running out of space, and it’s worth it in case you need to retrieve details or contact someone again in future.


To make retrieving emails easier I’d suggest removing immediate action tags like ‘To Do’ and replacing them with tags for the purposes of archiving (when you’re done with the email). If it’s correspondence with another blogger, tag it ‘Networking’ and archive it. If it’s to do with guest-posting, tag it ‘Guest-Posting’, and 

4. Process emails in batches
A simple way to increase your productivity is to turn off auto notifiers. It’s simply not necessary to check email constantly throughout the day, and doing so will regularly interrupt more important tasks. After receiving thousands of emails I can safely say that I’ve never received one that couldn’t wait 12 hours or so.

Process your inbox in batches. Make it once or twice a day, and try to get your inbox down to zero. This will allow you to plow through the rest of your productive tasks without constant interruption.

5. Create a dedicated signature
Make sure that your signature contains functional links. It might be a link to your blog, website, or online portfolio.

Blog readers are so used of having their emails ignored by busy A-list bloggers that they’ll half expect you to do the same. Proving them wrong with a polite response can leave them delighted and feeling very positive about you. Your signature should effectively capitalize on this positive feeling.


Posted by Akhilesh Kumar
I am a blog scientist and a professional blogger. we writes on this blog about Tech, Blogging, SEO, Social Networking Site, News, Search Engines Traffic, Make Money Online, Life Hack and Making Life Successful. our blog NagarUntari receives 10k Pageviews per month. I do share on this blog regularly.

Let's Get Connected: Twitter | Facebook | Google Plus

0 comments:

Post a Comment

Comment FAQs

     * All Comments are Moderation.

     * Please Do Not Spam Us.

     * Please Don't Use any Link or HTML Code with Comment.

FOLLOW ON SOCIAL SITE

774 People
6684 Followers
6584 People
654 Fans
44 Followers
574 RSS
Start a Blog


Start a Blog

GET DAILY UPDATES

Subscribe for our all latest news and updates
[an error occurred while processing the directive]